How often have you read an inspiring article, or attended an amazing workshop or talk and come away thinking  “what a great idea–but there’s no way I could get away with that”! Don’t feel guilty – there isn’t a school librarian alive that hasn’t felt that way! We all have rules we have to abide by, but with a few leadership strategies, some great advocating skills, and a little rebellion we can redefine our parameters, break out of the “but my Head won’t let me” trap and bring about meaningful change.  Advocacy is all about speaking out, gaining recognition and establishing our credibility – making the whole school community aware of the valuable services we can provide and the impact the library can have on educational achievement.   Many school librarians wait for disaster to loom – such as the threat of budget cutting –  before turning to advocacy but because as school librarians, our impact isn’t always apparent, and our roles are frequently questioned we have to work even harder to prove our value and should be embedding advocacy into everyday practice. As our role inevitably evolves from year to year we have to adapt and grow with changes in curriculum, students’ needs, and the expectations of teachers and administrators but so often perceptions of our profession are caught in a time warp, and we need to change that. We must be ready to seize every opportunity and always be prepared, confident and brave enough to speak out!

How to embed advocacy into everyday practice

  • build partnerships – getting to know our pupils, our teachers and our parents and what their needs are will help us create services that are WORTHY of our marketing efforts.
  • increase the school library’s visibility – we do a lot of work that nobody ever sees or even understands! For staff and pupils to fully acknowledge what we do, we have to be openly transparent. Show them exactly what we do. Take photos and use them in presentations, newsletters, or on social media. Develop lists, charts infographics etc. Create a library logo and when it features on everything that comes out of the library, staff will come to recognize it and more clearly understand how valuable the library is.
  • create Twitter and Instagram accounts – these should obviously be separate from your personal accounts. Keep it professional by posting photographs and information to promote the incredible happenings in your library, and try to post regularly
  • document data – every month create an eye-popping visual that shows what classes you have worked with, what your top titles were. Share your circulation numbers. Put information in the weekly school newsletter. Write regular reports for the Head and the Board of Governors
  • The SLS-UK School Library Award this is an external evaluation of your library’s  performance resulting in national accreditation and a certificate which you can display for all to see
  • be excited! – passion is contagious. Share your excitement!  Be unapologetically passionate about your space, your program, your students–and then be evangelical in your sharing. Make posters, go to classrooms, send emails, speak at faculty meetings. Share share share.  It will catch on.
  • lead professional development – don’t wait for someone to ask you. When changes are announced in the school look into how the library can best support them
  • volunteer to help at school events & attend extracurricular activities –the next day, send an email to staff with a positive comment in the subject line. Praise the choral concert, the school play, compliment the students in the talent show, and applaud a sports event. Your visibility increases with each email you send and shows management that you’re invested in the school.
  • seek on-going professional development and engage with peers in professional organizations and networks  – this helps to extend your reach and expertise and is especially important for solo librarians who may feel isolated in their practice.
  • be aware of national guidelines, research etc. – instead of presenting ideas as “I think this is a good idea,” present it as “my professional organization recognizes this…..” Read case studies on libraries and use these outcomes to support your own decision making. Show management that you want your space to be as relevant and academically and professionally supportive as possible

Meaningful change never happens without a little rebellion and it also never happens without a little negotiation and compromise but if our profession and our programs are going to transform alongside the rest of education, it will require us to be brave in speaking out in defence of  the importance of school libraries and librarians

SHOUTING IT OUT! LIPSSEE’s own advocacy campaign!

Our campaign started in  response to the news that two of our long standing members had been made redundant due to job cuts at their respective schools.  The aim of our campaign is to raise awareness of the value and impact of well run libraries for all current and potential stakeholders (including parents, governors, teachers and students) in our schools. To  this end, and as spokesperson for the group, the  LIPSSEE co-coordinator has produced the following documents:

  • Reed, Denise (2016). Why School Libraries Matter. Attain. 10 (30), p26-27Attain is ‘the leading magazine for the independent sector and the official magazine of IAPS’ (The Independent Association of Prep Schools). The magazine is published termly and distributed to the 650+ IAPS member schools across the UK and overseas. Its strong parent readership was the main focus of our article.   A copy can be obtained from the LIPSSEE co-ordinator.


  • Reed, Denise (2016). Guidelines for Prep School Libraries. Leamington Spa: The Independent Association of Prep Schools. These were compiled at the request of the Director of Education at IAPS (Independent Association of Prep Schools) following lengthy discussions with him about the alarming variance in the standards of Prep School library provision across the country. As we all know some Prep School libraries are well-supported by senior management, being adequately staffed, resourced and funded; whilst others come way down their school’s list of priorities and end up under-utilised, poorly embedded in the infrastructure of the school and absent from school development plans. The Guidelines have been ratified by IAPS and in November 2016 were circulated to the Heads of all +650 member schools. They are important because they offer a standardised, recommended level of provision for all Prep School libraries, and openly acknowledge that the most important factor leading to improvements in school libraries is the commitment and leadership of  knowledgeable head teachers and senior managers. Copies are available from the LIPSSEE co-ordinator or for free download from the IAPS website  (English Subject Advisor’s  Page)


  • Reed, Denise (2017). Prep School Librarians: the Unsung Heroes. School Libraries in View.  Issue 42. In October 2016 our efforts came to the attention of the editor of this magazine, which is published by  CILIP’s  Schools Library Group (SLG). She contacted the LIPSSEE co-ordinator and asked if she would like to write an article about Prep School libraries for the January 2017 edition.  This was duly done and a copy can be obtained from the LIPSSEE co-ordinator, or if you are a member of CILIP you can view the article on the SLG’s website


Suggestions for further reading:

Good School Libraries Making a Difference to Learning (Ofsted)

Why schools need libraries

Reading Outcomes Framework Toolkit

And don’t forget October is International School Library Month  – its an ideal opportunity every year to showcase what we do.



(Last updated by Denise Reed on  20 November , 2017)



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